Top 5 Reasons to Get Your Volunteer Clearances

Conestoga Families,

  1. It’s FREE!
  2. Your information is on file for FIVE YEARS!
  3. You can chaperone field trips!
  4. You can volunteer for classroom activities!
  5. It’s FREE!

Penn Manor School District welcomes and encourages opportunities to engage volunteers. That being said, our number one priority for all students is a safe and supportive learning environment. Pennsylvania now requires all volunteers to obtain clearances. Chaperones for field trips must complete the process posted below, and we encourage our families to complete the process as soon as possible.

Clearances are now free for school volunteers with the exception of the FBI Criminal Background. Posted below is information to learn more about the clearances required and how to get them. Please contact the school office for the volunteer packets.

New state-mandated background clearance requirements for school volunteers

Pennsylvania now requires that all current school volunteers obtain the following clearances. There is no charge for any clearances, except for the FBI Criminal Background Check ($27.00):

  • Pennsylvania State Police Criminal Record Check
  • Pennsylvania Child Abuse History Clearance
  • FBI Criminal Background Check (if you have lived in Pennsylvania for less than the past 10 years).
  • Exemption form from FBI Background Check (if you have lived in Pennsylvania within the past 10 years)
  • Completed Arrest/Conviction Report and Certification Form (PDE 6004)

Instructions for Completing Clearances

State Police Criminal Records Check (no fee)
Applicants can access the website  https://epatch.state.pa.us or apply by mail at:  PA State Police Central Repository – RCPU, 1800 Elmerton Ave., Harrisburg PA 17110-9758.

When applying on the website, click the yellow box labeled “new record check.” A “record check details” response status screen will appear. Please select and print the Certification Form.

Child Abuse Clearance (no fee)
Applicants can access the website https://www.compass.state.pa.us/CWIS. Creating an account and submitting a clearance application online will provide access to the results or the status of the request if results cannot be processed immediately.

A paper application can be submitted by using this form: Child Abuse History Certification final
Instructions on completing the application are on the last page of the form. Results will be mailed within 14 days of receipt of the application.

For more information, contact the ChildLine Verification Unit at (717) 783-6211 or toll free at 1-877-371-5422.

FBI Criminal Background Check ($27.00 fee)
This must be completed ONLY if you have not lived in Pennsylvania for the past 10 years or longer.
Applicants must register at www.pa.cogentid.com and click on the Dept. of Education icon or by calling 1-888-439-2486.Applicants will be fingerprinted at an approved center and share their fingerprint confirmation number with the Penn Manor Human Resources Department.

Here’s where to go for fingerprinting: Local fingerprinting locations

Affidavit for Exemption from FBI Clearance (no fee)
Volunteers who have not submitted to the FBI clearance must complete and submit this form, with the exception of one-time volunteers: PMSD Volunteer Affidavit

Arrest/Conviction Report and Certification Form (no fee)
All volunteers must complete and submit this form. Arrest or Conviction form PDE Form 6004