Volunteer Clearance Process

New state-mandated background clearance requirements for school volunteers

Pennsylvania now requires that all current school volunteers obtain the following clearances. There is no charge for any clearances, except for the FBI Criminal Background Check ($27):

  • Pennsylvania State Police Criminal Record Check
  • Pennsylvania Child Abuse History Clearance
  • FBI Criminal Background Check (if you have lived in Pennsylvania for less than the past 10 years).
  • Exemption form from FBI Background Check (if you have lived in Pennsylvania within the past 10 years)
  • Completed Arrest/Conviction Report and Certification Form (PDE 6004)

Instructions for Completing Clearances

State Police Criminal Records Check (no fee)
Applicants can access the website  https://epatch.state.pa.us or apply by mail at:  PA State Police Central Repository – RCPU, 1800 Elmerton Ave., Harrisburg PA 17110-9758.

When applying on the website, click the yellow box labeled “new record check.” A “record check details” response status screen will appear. Please select and print the Certification Form.

Child Abuse Clearance (no fee)
Applicants can access the website https://www.compass.state.pa.us/CWIS. Creating an account and submitting a clearance application online will provide access to the results or the status of the request if results cannot be processed immediately.

A paper application can be submitted by using this form: Child Abuse History Certification final
Instructions on completing the application are on the last page of the form. Results will be mailed within 14 days of receipt of the application.

For more information, contact the ChildLine Verification Unit at (717) 783-6211 or toll free at 1-877-371-5422.

FBI Criminal Background Check ($27 fee)
This must be completed ONLY if you have not lived in Pennsylvania for the past 10 years or longer. Applicants must register at www.pa.cogentid.com and click on the Dept. of Education icon or by calling 1-888-439-2486. Applicants will be fingerprinted at an approved center and share their fingerprint confirmation number with the Penn Manor Human Resources Department.

Here’s where to go for fingerprinting: Local fingerprinting locations

Affidavit for Exemption from FBI Clearance (no fee)
Volunteers who have not submitted to the FBI clearance must complete and submit this form, with the exception of one-time volunteers: PMSD Volunteer Affidavit

Arrest/Conviction Report and Certification Form (no fee)
All volunteers must complete and submit this form. Arrest or Conviction form PDE Form 6004

For additional questions or more information regarding volunteer clearances, contact Theresa K. Chiodi, Director of Human Resources, (717) 872-9500, ext. 2247;Theresa.chiodi@pennmanor.net

The Human Resources Department will be open from 5 p.m. to 7 p.m. on the following dates to review volunteer clearance materials with volunteer applicants. The office is located next to Manor Middle School, 2950 Charlestown Road.

  • Wednesday, August 3, 2016
  • Thursday, August 4, 2016