Volunteer Clearance Process

New state-mandated background clearance requirements for school volunteers

Pennsylvania now requires that all current school volunteers obtain the following clearances. There is no charge for any clearances, except for the FBI Criminal Background Check ($27):

  • Pennsylvania State Police Criminal Record Check
  • Pennsylvania Child Abuse History Clearance
  • FBI Criminal Background Check (if you have lived in Pennsylvania for less than the past 10 years).
  • Exemption form from FBI Background Check (if you have lived in Pennsylvania within the past 10 years)
  • Completed Arrest/Conviction Report and Certification Form (PDE 6004)

Instructions for Completing Clearances

State Police Criminal Records Check (no fee)
Applicants can access the website  https://epatch.state.pa.us or apply by mail at:  PA State Police Central Repository – RCPU, 1800 Elmerton Ave., Harrisburg PA 17110-9758.

When applying on the website, click the yellow box labeled “new record check.” A “record check details” response status screen will appear. Please select and print the Certification Form.

Child Abuse Clearance (no fee)
Applicants can access the website https://www.compass.state.pa.us/CWIS. Creating an account and submitting a clearance application online will provide access to the results or the status of the request if results cannot be processed immediately.

A paper application can be submitted by using this form: Child Abuse History Certification final
Instructions on completing the application are on the last page of the form. Results will be mailed within 14 days of receipt of the application.

For more information, contact the ChildLine Verification Unit at (717) 783-6211 or toll free at 1-877-371-5422.

FBI Criminal Background Check ($27 fee)
This must be completed ONLY if you have not lived in Pennsylvania for the past 10 years or longer. Applicants must register at www.pa.cogentid.com and click on the Dept. of Education icon or by calling 1-888-439-2486. Applicants will be fingerprinted at an approved center and share their fingerprint confirmation number with the Penn Manor Human Resources Department.

Here’s where to go for fingerprinting: Local fingerprinting locations

Affidavit for Exemption from FBI Clearance (no fee)
Volunteers who have not submitted to the FBI clearance must complete and submit this form, with the exception of one-time volunteers: PMSD Volunteer Affidavit

Arrest/Conviction Report and Certification Form (no fee)
All volunteers must complete and submit this form. Arrest or Conviction form PDE Form 6004

For additional questions or more information regarding volunteer clearances, contact Theresa K. Chiodi, Director of Human Resources, (717) 872-9500, ext. 2247;Theresa.chiodi@pennmanor.net

The Human Resources Department will be open from 5 p.m. to 7 p.m. on the following dates to review volunteer clearance materials with volunteer applicants. The office is located next to Manor Middle School, 2950 Charlestown Road.

  • Wednesday, August 3, 2016
  • Thursday, August 4, 2016

Open Houses Are Scheduled

Listed below is the schedule of open houses at the schools your children will be attending next year.

8/15 – Kindergarten, Grades 1 & 2 from 4:30 to 6:30 p.m. at Pequea Elementary

8/16 – Grades 3 & 4 from 4:30 to 6:30 p.m. at Martic Elementary

8/17 – Grades 5 & 6 from 4:30 to 6:30 p.m. at Marticville Middle

Supply List

Below is a list of supplies that is needed for your child this school year. Thank you.


  • Tissues, disinfectant wipes, and hand sanitizer
  • #2 pencils
  • Crayons (16-pack)
  • Plastic pencil box with name
  • 2 glue sticks
  • Washable markers


  • Crayons (16 or 32 pack only)
  • #2 pencils
  • 2 large glue sticks
  • Erasers
  • Pencil box with name on it
  • Scissors
  • Colored pencils


  • Crayola markers
  • Pencil tip erasers
  • #2 pencils, crayons (16 or 24 pack only)
  • Colored pencils
  • 2 large glue sticks
  • Red ballpoint pens
  • Black dry erase markers


  • 3 ring binder or trapper keeper
  • 3 hole pencil pouch with zipper for binder
  • Correcting pen (not black)
  • Single-subject spiral notebook
  • Pencils with erasers
  • Elmer’s glue sticks
  • 16 color crayon pack or colored pencils
  • Low odor dry erase expo markers
  • Scissors


  • #2 pencils
  • 2-3 highlighters (any color)
  • Black expo markers
  • 1 or 2 single subject spiral notebooks
  • 2 large glue sticks
  • Crayons, markers OR colored pencils (16 or 24 pack)
  • 3-ring binder is optional


  • 2 or 3 highlighters
  • Colored pencils & ball point pens
  • Trapper keeper or 3-ring binder

The Bookmobile is Coming to Your Area!

In conjunction with our summer reading program and the Lancaster Public Library, please plan to spend some summer time hours enjoying good books.


The Bookmobile will be at the following locations from 6/13 to 8/19.

Manor Heights Community Center:  July 12th and 26th from 4 p.m. – 5 p.m. 

Eshleman Elementary: July 7th and 21st from 9 a.m. – 10 a.m.

West Willow UMC:  July 7th and 21st from 10:30 a.m. – noon

Martic Elementary:  July 11th from 9:30 a.m. – 10:30 a.m.

Pequea Church:  July 12th and 26th from 1 p.m. – 2 p.m.

Mt. Nebo UMC:  July 11th from  11 – noon